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  1. #1
    Camera Operator/Producer lake54's Avatar
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    Archiving Digitally

    When you've finished work on a project, what do you do with all the files? That means everything from images, to titles, to, erm, well, everything and anything in that project folder.

    Do you copy it to an 'archive' drive (i.e. another hard disk) or do you do something else? Even delete it?

    James

  2. #2
    Hi James
    All my projects including project files, audio, rendered footage, compiled DVD and both SD and HD footage are in a folder on a 1TB external drive. When the drive is almost full I simply buy another and store the full drive in the cupboard. It's way cheaper than trying to archive to DVD or BD!!

    Chris

  3. #3
    Administrator Dave's Avatar
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    Pretty much the same here. Before I archive I tend to remove all preview renders and anything that can be easily re-created later. Theoretically I could delete all the DVD renders too and re-render them later if necessary, but like Chris I've decided to archive complete DVD renders as well.

    I like to organise my archives in folders named with the ISO date format. For example, my "2010" folder looks like this:
    2010-01-23_Liz
    2010-01_30_SaferCommunityTrust
    2010-02-06_HistoryTour
    2010-02-19_Museum
    2010-02-20_Rodeo

    When I buy new hard drives I go to my favourite online meta-dealer and pay close attention to the cost per GB. I don't care so much about the total price or capacity, it's the cost per GB that matters. Keep that down to keep your overall archiving cost down.
    Dave Owen
    MediaCollege.com

  4. #4
    With weddings the folder is the couples new surname and then I have 3 standard folders inside "AVCHD", "AVI" and "DVD" ...the raw HD footage is copied from the cards directly into "AVCHD" for future use (usually with two sub-folders called "CameraA" and "CameraB" ) Transcoded SD footage goes into the "AVI" folder and all my project files, stills and music are in the main folder. I also render the DVD MPEG2 files to the main folder but when I compile the DVD is goes into the "DVD" folder so it's simple to make DVD copies for the couple.
    With Commercial Work (mainly Realty) I just use the housenumber and road name of the property but also back up the HD files and again have a DVD folder.

    It's great to be able to find stuff easily without hunting thru DVD's... when I store a full drive it also has a date range on the box to make life easier. I agree with Dave on capacity cost.. I'm using Astone cases (they keep the drives nice and cool) with a 1TB drive and cost me $129 that's close to 13c per GB ..A complete wedding shoot uses around 60GB so a storage cost on drive is less than $8.00!!! I COULD store the data on 13 x 4.7GB disks for under $4.00 BUT it would take way longer to burn 13 backups and also hard to categorise easily!!!

    Chris

  5. #5
    Camera Operator/Producer lake54's Avatar
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    Cheers guys :-)

    I guess that's given a new spin on things actually, regarding the cost per GB

    The way I'm working at the moment is I've got a 320 gig 'system' drive, and a 1TB drive that was originally an external one, but I moved it inside a long time before I did video editing like I do now.

    The TB drive is partitioned into two - the first part is a dead-on 600 gig space for all my old projects, whilst the second partition makes up the rest at abotu 330 gigs, and is where I put all my 'new' footage and projects that I'm working on. When I finish a project, I move it over to this second partition using the name of the project as the root folder name.

    The project folders are typically only used by Premiere, but I'm starting to use Encore (and just for the record, Dynamic Link is so confusing the first time I used it - started creating stuff in a new project 'by itself', then tried to send a Prem project to it via DynLink, and it needed a new project - I know there's ways around it, but I ended up creating the new project and importing the old one - bit of a mess :-S )

    ... (carrying on) and it's typically organised like this:

    Project Name
    - (Auto-Save/Preview/Encoded File folders created by Prem)
    - Encore
    -- Project Name
    -- Project Name.ncor
    - Footage <- this is the raw footage from my camera
    Project Name.prproj

    I think I might start organising stuff in a different way soon, cos otherwise it really will be a pain at a later date!

    How do you think this setup would be - I was thinking of doing something like this:

    System Drive (keep as is) - 320 GB
    Render/Preview Drive - 7200RPM or Solid State, fairly small capacity, say 160 GB
    Current Project Drive - 7200RPM or Solid State, largish capacity, say 500GB
    Archive Drives - 5400RPM, largest capacity, 1TB or 1.5TB - these are internal until full, then archived on a shelf

    I've been reading about stuff like this, and they seem to suggest having the previewing drive - I can see the logic in this too. What setups do you have along these lines?

    One last question - I've filmed and done most of the editing for my school play, and I'm wondering - since everyone has a computer, why not distribute the end product as a file, and people can supply their own flash drives, and/or access it from the school network, or alternatively from a website?

    I personally haven't created a DVD with Encore etc before (I've managed to do a menu and it looks pretty good for my first attempt), and I'm just not keen on burning endless numbers of disks trying to get it right. Files, well, files I can handle :-D

    Of course there'll be quite a few who do want it on DVD, which I'd be happy to do, but would you say a file (using flash for the menu - encore says it can do it!) would be better?

    Oh. Great - just typed all that and realised I couldn't do that anyway - they want to sell it the DVD. Hmph. Maybe next time!

    James

  6. #6
    Administrator Dave's Avatar
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    I think your basic structure looks fine. I don't currently use a separate preview drive but I have done in the past. I think it does make sense so your computer isn't constantly trying to access different parts of the same drive simultaneously.

    When you are authoring the DVD, start by making it into a DVD folder instead of a disc. Then you can test it from there so you're not burning physical DVDs until you're sure it's all good. That also gives you the option of burning the DVDs from Nero or something else instead of directly from Encore.
    Dave Owen
    MediaCollege.com

  7. #7
    Camera Operator/Producer lake54's Avatar
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    Cheers for the tip re DVD.

    Quick Question - how come matte boxes are so expensive? Aren't they (in their simplest form) an attachment that provides a longer lenshood? I know that they're a little more complex that this, and they have their ranges as much as the actual camera, but even so, it seems a bit excessive in my opinion.

  8. #8
    Camera Operator/Producer lake54's Avatar
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    And one more quick plug - I've done my website now. I'm going to add more bits and bobs such as Lightboxes (where the image gets bigger when you click on it) and stuff like that, but haven't got enough time right now.

    If anyone spots anything wrong/missing etc, could you let me know? Cheers!

    james

  9. #9
    Administrator Dave's Avatar
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    I guess the price of matte boxes is like a lot of video/photography equipment, in that it's a supply & demand issue. It's a relatively specialist market made up of people that charge lots of money for their services and are prepared to pay a premium for good gear.

    The website looks good. My only suggestions are:
    - "View This Project" sort of implies that I'll be able to watch a video. Can you provide some video examples? Maybe link to your Youtube videos?
    - I'd change the CV icon so it doesn't look like a MS Word document.
    - I wouldn't say "I don't charge you for any kit that I personally own". Your chargeout rate needs to include equipment costs and everyone who is in business understands that. If you say you're not charging for your equipment, it sends a message that you're new to business and your business model may be suspect. Be proud to charge for what you have.

    As I say, it's looking good though. Hope it brings you some business.
    Dave Owen
    MediaCollege.com

  10. #10
    Camera Operator/Producer lake54's Avatar
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    OK I'll get them changed tonight. Thanks for the advice

    Where was that phrase again? I remember putting it in but can't find it on my pages :-S

    James

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